Lesson 1: Getting Familiar with Microsoft Word 2007 for Windows
Microsoft Word
is a word processing software package. You can use it to type letters, reports,
and other documents. This tutorial teaches Microsoft Word 2007 basics. Although
this tutorial was created for the computer novice, because Microsoft Word 2007
is so different from previous versions of Microsoft Word, even experienced
users may find it useful.
This lesson
will introduce you to the Word window. You use this window to interact with Word.
To begin this lesson, open Microsoft Word 2007. The Microsoft Word window
appears and your screen looks similar to the one shown here.
Note: Your screen will probably
not look exactly like the screen shown. In Word 2007, how a window displays
depends on the size of your window, the size of your monitor, and the
resolution to which your monitor is set. Resolution determines how much
information your computer monitor can display. If you use a low resolution,
less information fits on your screen, but the size of your text and images are
larger. If you use a high resolution, more information fits on your screen, but
the size of the text and images are smaller. Also, Word 2007, Windows Vista,
and Windows XP have settings that allow you to change the color and style of
your windows.
In the
upper-left corner of the Word 2007 window is the Microsoft Office button. When
you click the button, a menu appears. You can use the menu to create a new
file, open an existing file, save a file, and perform many other tasks.
Next to the
Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default Save, Undo,
and Redo appear on the Quick Access toolbar. You can use Save to save your
file, Undo to rollback an action you have taken, and Redo to reapply an action
you have rolled back.
Next to the
Quick Access toolbar is the Title bar. The Title bar displays the title of the
document on which you are currently working. Word names the first new document
you open Document1. As you open additional new documents, Word names them
sequentially. When you save your document, you assign the document a new name.
You use
commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use the
Ribbon to issue commands. The Ribbon is located near the top of the screen,
below the Quick Access toolbar. At the top of the Ribbon are several tabs;
clicking a tab displays several related command groups. Within each group are
related command buttons. You click buttons to issue commands or to access menus
and dialog boxes. You may also find a dialog box launcher in the bottom-right
corner of a group. Clicking the dialog box launcher gives you access to
additional commands via a dialog box.
The ruler is
found below the Ribbon.
You can use the
ruler to change the format of your document quickly. If your ruler is not
visible, follow the steps listed here:
1.
Click the View
tab to choose it.
2.
Click the check
box next to Ruler in the Show/Hide group. The ruler appears below the Ribbon.
Just below the
ruler is a large area called the text area. You type your document in the text
area. The blinking vertical line in the upper-left corner of the text area is
the cursor. It marks the insertion point. As you type, your text displays at
the cursor location. The horizontal line next to the cursor marks the end of
the document.
The vertical
and horizontal scroll bars enable you to move up, down, and across your window
simply by dragging the icon located on the scroll bar. The vertical scroll bar
is located along the right side of the screen. The horizontal scroll bar is
located just above the status bar. To move up and down your document, click and
drag the vertical scroll bar up and down. To move back and forth across your
document, click and drag the horizontal scroll bar back and forth. You won't
see a horizontal scroll bar if the width of your document fits on your screen.
The Status bar
appears at the very bottom of your window and provides such information as the
current page and the number of words in your document. You can change what displays
on the Status bar by right-clicking on the Status bar and selecting the options
you want from the Customize Status Bar menu. You click a menu item to select
it. You click it again to deselect it. A check mark next to an item means it is
selected.
In Word 2007,
you can display your document in one of five views: Draft, Web Layout, Print
Layout, Full Screen Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to
quickly edit your document.
Web Layout
Web Layout view enables you to see your document as it would appear in a
browser such as Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is
printed.
Reading Layout
Reading Layout view formats your screen to make reading your document
more comfortable.
Outline View
Outline view displays the document in outline form. You can display
headings without the text. If you move a heading, the accompanying text moves
with it.
You should use
Draft view for these lessons. Before moving ahead, make sure you are in Draft
view:
1. Click the View tab.
2.
Click Draft in
the Document Views group. When the Draft option is selected it appears in a
contrasting color.
Click
During the
lessons that follow, you will be asked to "click" items and to choose
tabs. When asked to click:
1. Point to the item.
2.
Press your left
mouse button once.
If you are
asked to double-click an item:
1. Point to the item.
2.
Quickly press
your left mouse button twice.
If you are
asked to right-click:
1. Point to the item.
2.
Press your
right mouse button.
If you are
asked to choose a tab, click the tab.
Certain
characters, called nonprinting caharacters, do not print and will not appear in
your printed document but do affect your document layout. You can elect to see
these characters on the screen as you type or you can elect to have them remain
invisible. For these lessons, opt to see them onscreen. This table describes most
of them:
|
Character
|
Denotes
|
|
|
A tab
|
|
.
|
A space
|
|
¶
|
The end of a
paragraph
|
|
|
Hidden text
|
To view nonprinting characters:
1. Choose the Home tab.
2.
Click the
Show/Hide button
in the Paragraph group . The Show/Hide button
appears in a contrasting color, when it is selected.
If you type
=rand() in your Word document and then press Enter, Word creates three
paragraphs. You can use these paragraphs to practice what you learn. Throughout
these lessons, you will be asked to select text. The following exercise teaches
you how to create data and how to select data. You can select by using the
arrow keys or by clicking and dragging. When using the arrow keys, use the up
arrow to move up, the down arrow to move down, the left arrow to move left, and
the right arrow to move right. When using the mouse, press the left mouse
button and then drag in the direction you want to move.
EXERCISE 1
Create Sample Data
1. Type =rand().
2.
Press Enter.
Three paragraphs appear in your document.
Select with the Shift and Arrow Keys
1.
Place your
cursor before the word "On" in the first paragraph.
2.
Press and hold
down the Shift key, which serves as an "anchor" showing where text
you wish to select begins or ends.
3.
Press the right
arrow key until the first line of text is highlighted.
4.
Press the down
arrow key until the first paragraph is highlighted.
5.
Click anywhere
outside the highlighted area to remove the highlighting.
Select with the Mouse
1.
Place your
cursor before the word "You" in the second paragraph.
2.
Press and hold
down the left mouse button.
3.
Drag the mouse
until you have highlighted the second paragraph.
4.
Click anywhere
outside the highlighted area to remove the highlighting.
During the
lessons, you will often be asked to place the cursor at a specific location
(the insertion point) on the screen. You place the cursor by moving the cursor
to the specified location and pressing the left mouse button or by using the
arrow keys to move to the specified location.
EXERCISE 2
The Arrow Keys
1.
Use the down
arrow key to move down your document.
2.
Use the right
arrow key to move to the right.
3.
Use the up
arrow key to move up.
4.
Use the left
arrow key to move to the left.
Cursor
1.
Move around you
document by using you mouse and clicking in a variety of location.
2. Click in a location and type. Note what happens.
There are many
methods you can use to accomplish tasks when using Word. Generally, you choose
an option by clicking the option on the Ribbon. However, you can also use
shortcut keys. A key name followed by a plus and a letter.
Accomplish: realizar task: tarea choose: escoger ribbon:
cinta shortcut: acceso rapido
key: tecla plus: signo mas
means to hold down the key while pressing the
letter. For example, Ctrl+b means you should hold down the Ctrl key while
pressing "b." A shorthand notation of the above would read as
follows:
Press Ctrl+b
(bold) = ctrl+N= bold=negrita
Ctrl+C= copy
Cntrl+Z= redo
Ctrl+W= ctrl+L (left)= alinear a la izquierda
Ctrl+E(everything)=
select all
Ctrl+ M=
select fountain
Ctrl+V= paste=
pegar
Ctrl +X= cut=
cortar
Ctrl+R= save=
guarder
Typists who are
slowed down by using a mouse usually prefer using keys.
When you type
in Microsoft Word, you do not need to press a key to move to a new line. To
start a new paragraph, press the Enter key.
You have
completed Lesson One. Typically, you save your work before exiting.
EXERCISE 3
Close and Save—Windows Vista
1. Click the Microsoft Office button. A menu appears.
2.
Click Exit
Word, which you can find in the bottom-right corner.
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